As required by UKRI, authors may retain the right to distribute their accepted manuscript (AM) via an institutional and/or subject repository (e.g., Europe PubMed Central) under a Creative Commons Attribution 4.0 International (CC BY 4.0) license, to be made available for release no later than the date of first online publication.
By following either of the UKRI Policy’s Route 1 or Route 2 options listed below, authors funded by UKRI will be fully compliant while continuing to publish in the IEEE publication of their choice:
Route 1 Option: Publishing via a Gold Open Access journal
Many researchers in the UK who publish in IEEE journals are already able to publish open access under an Open Access agreement between their institution and IEEE. UKRI-funded authors can comply with UKRI’s Open Access policy by publishing gold open access in any of IEEE’s fully open access journals and the final published journal article will be made immediately available to post in their institution’s repository under a Creative Commons Attribution (CC BY) license. Authors can review a list of institutional agreements posted at open.ieee.org or can check with their institution’s library to see if the article processing charges (APCs) required to publish Open Access will be covered by their institution’s particular agreement with IEEE.
Route 2 Option: Publishing via a subscription-based journal or conference
UKRI-funded authors can self-archive their accepted manuscripts that were submitted to any of the subscription-based IEEE journals, magazines, or conference proceedings, in compliance with the UKRI open access policy via Route 2. Under this option:
- Authors may deposit the Accepted Manuscript (AM) in an institutional or subject repository no later than the date of first online publication.
- No delay or ‘embargo period’ is required prior to posting to the repository
- The deposited version will have a CC BY license provided to the author by IEEE as long as the funder is properly identified
To make the CC BY license available as quickly as possible under the Route 2 option, IEEE has developed a process that engages authors during their online publication agreement where they may identify themselves as an author with UKRI funding. Upon completion of the copyright agreement, UKRI funded authors will automatically obtain a permission to apply the CC BY licence to their accepted manuscript. To further meet the Route 2 requirements and ensure compliance, the submissions should include the following text in the funding acknowledgement section of the manuscript and any cover note accompanying the submission:
“For the purpose of open access, the author(s) has applied a Creative Commons Attribution (CC BY) license to any Accepted Manuscript version arising.”